There are few concerns more pressing and daunting to modern business leaders than data security. With so much information stored in the cloud and in databases that are easily hacked, security is always top of mind for most companies. The term “data security” essentially applies to any practice or tactic you use to keep your data secure, both from corruption and from unauthorized access.
There are several methods you can employ to protect against data corruption, and cloud computing offers some of the best. However, when it comes to cyberattacks from hackers or malicious insiders, your efforts must be consistent, as technology trends change. Hackers are constantly finding new ways to exploit companies’ digital vulnerabilities, and those companies in turn invest heavily to defend against data breaches.
There are ways to encrypt and protect your information in order to lower your risks. Encoding your data against unauthorized use is known as “encryption.” Only systems that possess a matching encryption key may decode and use encrypted data. There are countless possible configurations you could devise for your organization’s data. If you partner with a cybersecurity firm or otherwise attempt to safeguard your data from unauthorized access, encryption is going to play a significant role.
There are very few companies in which every employee has the same level of access to the company’s files. It’s vital to segment company data so employees can only access what they need to get their work done. If everything is left open, employees may unintentionally damage, destroy, or alter other employees’ files or other sensitive data. Data security entails keeping close tabs on system access. It’s vital to know who can access what, and how.
One of the most important things to remember about data security is that there is no end-all-be-all defense for an entire company’s digital landscape. Every company is going to have unique factors to consider, and what defends one system well may be completely ineffective for another. At Technocom, we perform thorough risk assessments, so you can better gauge where your company’s vulnerabilities are and how to address them.
Typically, a risk assessment is a trial run for a data breach. We’ll perform your assessment and determine how difficult it is to break into your system. Once complete, you’ll have a better idea of which systems are most at risk and which areas demand the most robust protection.
Risk assessments are also vital to disaster recovery planning. In the event that your organization does suffer a data breach, you need to have a plan for what will happen afterward to get you back in business. We’ll design a specific disaster recovery plan that will restore functionality to your most crucial operating systems first, then work its way to your less critical systems.
Data backups are also vital for disaster recovery. During a risk assessment, the tests may indicate that your data backup is very outdated. Being able to restore your data doesn’t help much if the only backup you have is months old. It is imperative to keep multiple backups and update them consistently. We recommend following the 3-2-1 rule for data backups: maintain at least three copies of your data in at least two locations. One of those locations should be off-site. At Technocom, we can assist you in managing your own on-site backups as well as our cloud-serviced restoration database.
Cloud computing is extremely valuable to countless companies in a variety of uses. By investing in the cloud, you eliminate the need to upgrade or add on extravagant and often unnecessary on-site hardware. You also reduce the pressure put on your IT department as Technocom will directly manage security for your files in the cloud.
Studies have shown that one of the most common causes for data breaches is employee negligence. Insiders, both the malicious and those who simply do not know better, are the biggest threat to your data security since they have access to it, even if that access is limited. One of the best steps you can take as a business leader to protect your company’s data is to make cybersecurity a part of your company culture.
Whenever management rolls out a new directive or initiative, many employees may groan at the prospect of changing things up. Whenever you want to take things in a new direction, it’s vital to clearly communicate the change to your workforce. This not only includes the steps you intend to take, but also why you intend to take them. If your employees can recognize that a change is going to make their jobs more secure and their lives much easier, they’re far more likely to appreciate the change as something positive.
In the end, data security is different for every company. A multibillion dollar investment firm is likely to have far more pressing data security concerns than a tech start-up, but it’s important for business owners of all kinds to appreciate the value of robust data security. With Technocom’s services, you’ll receive careful planning, thoughtful testing, and consistent attention to detail you can trust to protect your company from data breaches.